Agenda of Ahuriri Community Board - Monday, 8 September 2025

Ahuriri Community Board

Meeting UNCONFIRMED Minutes

1 July 2025

DRAFT UNCONFIRMED MINUTES

OF THE Ahuriri Community Board Meeting
HELD IN THE Duntroon Community Hall, Duntroon
ON Tuesday, 1 July 2025 AT 2:00 pm

PRESENT: Chairman Calum Reid, Member Alan Pont, Member Mike King, Cr Brent Cowles

IN ATTENDANCE: Mayor Gary Kircher

Alex Parmley (Chief Executive)

Paul Hope (Director Support Services)

Arlene Goss (Governance Services Lead)

Erik van der Spek (Network Manager)

Lindsay Hyde (Recreation Specialist)

Allyson Woock (Governance Services Officer)

Jan Keeling (Duntroon Hall)

meeting open

The Chair declared the meeting open at 1.57pm and welcomed everyone present.

1 Apologies

Resolved ACB 2025/015

Moved: Member Mike King

Seconded: Member Alan Pont

That the apologies received from Members Karen Turner and Steve Dalley be accepted.

Carried

2 Declarations of Interest

There were no declarations of interest.

3 Public Forum

Jan Keeling asked to speak regarding the Duntroon Community Hall. She said all the small halls are struggling to meet costs and she wanted to know if there was anything happening as a result of the Long Term Plan survey asking for community views on local halls. She said even the cost of supplying power to the hall was more than the hall made per day in hire income.

She suggested that council consider the rating boundaries for hall costs.

The school needed the hall to continue, but there was no money from the education department to help maintain it. The school was making a $500 annual donation.

The chairman said he had discussed this matter with Cr Cowles. He asked Jan Keeling to prepare an ongoing maintenance plan and come back to the council with this. They needed to consider how to fund this down the track.

Cr Cowles said the Hampden Hall had the same issues and did an asset management plan, which informed them on what rates would need to be collected over the life of the hall to keep it maintained. This plan also helped them when they approached Lotto for funding.

The chairman asked Jan to get her committee together and put a submission to council to increase the rates to whatever it needs to be. He thanked her and she left the meeting.

4 Confirmation of Previous Meeting Minutes

4.1 Public minutes of the Ahuriri Community Board Meeting held on 12 May 2025

Resolved ACB 2025/016

Moved: Mr Mike King

Seconded: Mr Alan Pont

That the Ahuriri Community Board confirms the Public minutes of the Ahuriri Community Board Meeting held on 12 May 2025, as circulated, as a true and correct record of that meeting.

Carried

5 Decision Reports

5.1 Ohau Planting Plan

The purpose of this report was to provide the Ōhau Community with forward funding to assist them with landscaping in the Ōhau area.

Lindsay Hyde took the floor and introduced the main points in his report. He was looking for confirmation he could go ahead and use the available funds.

Discussion took place on various sources of funding.

Resolved ACB 2025/017

Moved: Member Calum Reid

Seconded: Member Alan Pont

That the Ahuriri Community Board:

1. Carries over the balance of the money available for planting to occur in the 2025/2026 financial year.

2. Agrees for officers to work with the community on a plan that will help achieve the objectives of the development plan.

Carried

5.2 Paddy's Flat Maintenance

The purpose of this report was to approve the use of Kurow Amenity funds to enable the Kurow Creek drainage system to function as intended.

A system of drainage channels designed to receive flood water from the Diggers Gully and Cattle Gully catchments near Kurow requires maintenance to ensure the system operates as planned. Council currently does not hold a budget for maintenance and operation of stormwater systems in Kurow.

Remedial works were estimated at a cost of $25,000 to rectify current issues, and an annual budget of $4,000 to maintain the system.

This issue has been ongoing since 1993 when the first flood happened.

Erik van der Spek introduced this report and outlined the issues with the lack of maintenance of the drainage network.

The Mayor asked if there was potential for a local contractor to do this work on contract to council. Or a community group. Would the Alps2Ocean contractor be interested. Mr van der Spek said staff have had four quotes, all very close to each other in price.

Discussion took place on the history of this matter and previous attempts to address this problem.

Resolved ACB 2025/018

Moved: Mr Alan Pont

Seconded: Cr Brent Cowles

That the Ahuriri Community Board:

1. APPROVES up to $25,000 towards remedial works on the Kurow Creek drainage system from Kurow Amenity funds, and

2. APPROVES up to $4,000 annually from Kurow Amenity funds for routine maintenance of the Kurow Creek’s (Paddy’s Flat) drainage system from Amenity funds.

Carried

6 Memorandum Reports

6.1 Financial Report to Ahuriri Community Board (July 2025)

This report updated the Ahuriri Community Board on financial matters and activities within the Ahuriri ward.

Paul Hope apologised for a Waihemo table being accidentally attached to the Ahuriri Report.

The finance report showed a reasonable amount of work being undertaken over the last six months.

Was it possible to get an understanding of how much was spent and how much still to go, so they could get an idea of where projects are at?

The chief executive said there was work underway to introduce a reporting system that reflected this information and this would come to the future community board.

Delegations held by the board increased this term from $5000 to $50,000.

There was discussion about having a workshop before the end of the term to talk about the next board round. What did they want to pass onto the future board? It would be good to discuss this.

The chairman complimented the work of the locality officers, who have been really good and are responsive.

They decided to hold a workshop in August.

Resolved ACB 2025/019

Moved: Cr Brent Cowles

Seconded: Mr Mike King

That the Ahuriri Community Board receives and notes the information.

Carried

6.2 Member Reports

The purpose of this report was to convey reports from the Ahuriri Community Board Members and the Ahuriri Ward Councillor for the information of communities throughout the Waihemo Ward.

The chairman read out a report from member Karen Turner, who was an apology for the meeting.

He also read out his own report as follows:

12th May - 2 Monthly meeting at Omarama Hall

27th May - Meet with Eric and contractors to look at maintenance expectations around Kurow, Otematata, and Omarama. Contactors had been doing a good job.

6th June - Go over the Paddy's Flat Flood issues, with an engineer, and contractors. Passed on the original maintenance plan drawn up by Ecan, for funding.

12th June - Discussion with Duntroon Community Hall Chair about funding possibilities for a new roof, but also look at a bigger maintenance plan for the LTP.

12th June WVCS monthly meeting. Discussion on projects around the town and progress.

Good discussion on the Kurow Boat ramp issues. The chairman suggested that a QR code could be used to collect money to maintain this asset. The boat club had said they were happy to put money into the maintenance of the boat ramp.

Cr Cowles also tabled his report to the community board as follows:

28 April - LTP Financial Discussions

29 April - PAR and Council Meetings

30 April – Omarama Airport Directors Interview

6 May - Council Briefing /Workshop Day

8 May - Extraordinary Council Meeting

8 May - Waitaki Lakes Shorelines Authorities Committee Meeting

13 May - Sub-Committee meetings, workshops & Briefings

14 May – Geopark Strategy Meeting

16 May - Otago Regional Growth Summit

19 May - Local Water Done Well community meeting – Otematata

20 May - Governance Team Session

27 May - PAR & Council Meetings

28 May – Combined Councillor Webinar – Southern Water Done Well

28 May – Waitaki Whitestone Geopark Trust Meeting

3 June - Briefings/Workshop – Zoom

4 June - Workshop with Southern Water Done Well (SWDW)

5 June – Tourism Waitaki Shareholder Sub-Committee Meeting

5 June - Meet with Whalan Lodge representatives.

10 June – Worshops

10 June – Airport Briefing

11 June – Meet with Property - Waitaki Valley Health Hub

Cr Cowles said there was a new director appointed to the Omarama Airfield. He had also attended the Waitaki Lakes Shoreline Authority Meeting. Biodiversity and lake weed were major issues.

The community meeting in Otematata on the future of three waters had a good turnout with good feedback from the community.

Resolved ACB 2025/020

Moved: Mr Mike King

Seconded: Mr Alan Pont

That the Ahuriri Community Board receives and notes the information.

Carried

6.3 Building Consents issued in the Ahuriri Ward during April and May 2025

The purpose of this report was to provide the Board members with a list of building consents issued in the Ahuriri Ward during April and May 2025.

Resolved ACB 2025/021

Moved: Cr Brent Cowles

Seconded: Mr Mike King

That the Ahuriri Community Board receives and notes the information.

Carried

6.4 Council Information Report - Links to Council Meeting Agenda Papers

The purpose of this report was to provide links to agenda papers and any related attachments for recent Council Meetings and events, for the information of Community Board members and their Ward communities.

The Mayor spoke about his report, which was attached to the agenda.

He summarised the current situation with the water services delivery plan and rural water schemes. Discussion took place on the history of water services reorganisation since 2013, and other factors affecting the big picture.

Chief executive Alex Parmley then spoke about his report. He said the organisation continues to be under pressure and will be for some time, but progress is being made.

He spoke about the changes to customer services and a new case management approach. The customer service portal was still to come. The project management team is now managing all projects to a higher standard.

The LTP was adopted with the lowest rates rise in Otago. Even if the water services remain in house there will be big changes ahead.

Election nominations open on Friday.

The new events centre build is going well. There is a roof shout on Thursday for people who have contributed. Not all the funds have been raised yet to cover the costs of the project. Hopeful of good news soon. An announcement will be made this Thursday.

Mike King asked for statistics on how many people are registering their dogs online and how many are going into the office.

7 Meeting Close

The Chair declared the meeting closed at 3.31pm.

TO BE CONFIRMED at the Ahuriri Community Board Meeting to be held on Monday, 8 September 2025.

Ahuriri Community Board

Meeting Agenda

8 September 2025

5 Decision Reports

5.1 Ahuriri Minor Improvements Budget Priorities

Author: Erik van der Spek, Network Manager

Authoriser: Roger Cook, Director Natural and Built Environment

Recommendation

That the Ahuriri Community Board:

1. Approves three priority projects to progress from the Ahuriri minor recreation improvement budget.

Decision Objective

To get agreement on what projects to focus on for completion from the 2025/26 minor improvement budget.

Summary

The Ahuriri Community Board has $23,460.00 available for minor recreation improvement projects.

decision-making expectations

Governance Decision-Making:

To determine priorities.

Operational Decision-Making:

To deliver chosen projects.

Communications

Media Releases – contributed to by officers and Elected Members

Media/public enquiries regarding governance decision-making topics above can be addressed by governance

Media/public enquiries regarding operational decision-making topics above can be addressed by officers

Summary of Decision-Making Criteria

	No/Moderate/Key		No/Moderate/Key
Policy/Plan	No	Environmental Considerations	No
Legal	No	Cultural Considerations	No
Significance	No	Social Considerations	Moderate
Financial Criteria	Moderate	Economic Considerations	No
Community Views	Moderate	Community Board Views	Key
Consultation	No	Publicity and Communication	No

Background

The Ahuriri Community Board has $23,460.00 available for minor recreation improvement projects. The budget is loan-funded and should be spent on community improvements, other than maintenance.

Improvement work officers are aware of being discussed include:

· Ōhau planting – (usually $5,000)

· Kurow picnic shelter and seating

· Kurow playground

Community Board members are likely to have other improvement projects that officers are unaware of. In discussing projects, Community Board members are advised to be conscious of the maintenance costs associated with improvements. E.g. Items such as Barbeques get little use and come with a cleaning, gas and servicing cost.

Summary of Options Considered

Option 1 – Community Board determines up to three projects in order of priority, with indicative budgets for officers to progress. (Recommended)

Option 2 – Community Board delegates officers’ authority to use the budget as necessary throughout the year.

Assessment of Preferred Option

Option 1 is the preferred option as this would reflect community board priorities.

Conclusion

A decision on up to three priorities would enable officers to progress work in a timely and efficient manner.

Additional Decision-Making Considerations

Waitaki District Council Strategic Framework

Outcomes

Community Outcomes

Prosperous District

· Attractive to new opportunities

· Supporting local businesses

· Fostering a diverse and resilient economy

Strong Communities

· Enabling safe, healthy communities

· Connected, inclusive communities

· Promoting a greater voice for Waitaki

· Celebrating our community identity

Quality Services

· Robust core infrastructure and services

· Community facilities and services we are proud of

Valued Environment

· Protecting our diverse landscapes and water bodies

· Meeting environmental and climate change challenges

Community Views

Officers understand that Community Board members will be aware of community priorities.

Financial Considerations

Improvement funds are for minor improvement work, are loan-funded, and are not anticipated to be used for maintenance.

Ahuriri Community Board

Meeting Agenda

8 September 2025

6 Memorandum Reports

6.1 Former Kurow School Building

Author: Claire Foster, Commercial & Property Lead

Authoriser: Joanne O'Neill, Director Strategy, Performance, and Design

Recommendation

That Ahuriri Community Board receives and notes the information.

Purpose

To provide the Community Board with information and options for restoration of the former Kurow School building.

background

A community member has submitted a proposal to restore the former Kurow School building, located at 10 Ranfurly Street, Kurow, with the aim of establishing a Waitaki Art School within part of the building.

The proposed restoration would be funded through community grants, donations, and from the local community and practicing artists with volunteer trade and labour supporting the required work.

The building would house a gallery showcasing local artists and a school offering classes in visual arts, dance, music drama and crafts. Currently the school is being run in various Kurow buildings.

The summary of the building’s ownership and occupation history is provided in Attachment 1.

Land and building status

The land located at 10 Ranfurly Street, Kurow described as Part Lot 2 DP 7534, is Crown derived land vested to Waitaki District Council under the Reserves Act 1977 (the Act) and shown in Image A below.

Image A

The land is classified as Recreation Reserve under the Act and is managed by Council as a neighbourhood reserve in accordance with the adopted Reserves Management Plan. It is zoned Open Space under the Waitaki District Plan.

The former Kurow School building, located on the site, holds heritage significance. It is listed as a Category B heritage item in the District Plan and is registered as a Category 2 historic place by Heritage NZ (register no. 4891).

Although the building is not on Council’s asset register, the Department of Conservation has advised that, in the absence of evidence to the contrary, the building was transferred into the ownership of the former Waitaki County Council when the land was vested in 1984. Council is authorised to dispose of the building under section 12 of the Local Government Act 2002 and must do so in accordance with section 14 of that Act.

recreation reserve Considerations

Under Section 54(1)(d) of the Act, commercial activity may be permitted on a recreation reserve where it is necessary to enable public benefit and enjoyment of the reserve or for the convenience of users. Commercial activity is considered a discretionary activity in the Reserves Management Plan. Accordingly, any proposal must undergo officer assessment, public notification, and a formal process to consider submissions.

Is the proposed activity commercial?

While a business case is yet to be received by Council, it is understood that the proposal will be modelled on the Christchurch Arts Centre charitable trust. A charitable trust could be established to oversee the building’s restoration and operate an arts education centre. However, to become a Trust, requirements are:

· All proceeds are used solely for charitable purposes; and

· No private financial benefit is derived by individuals.

We understand that artists would receive payment from gallery art sales. The Christchurch Arts Centre includes leased retail spaces and a café, which generates income to support the Trust’s objectives. The Christchurch Arts Centre is located on land owned by the Trust. Retail space on a recreation reserve would be deemed commercial as would sale of art and crafts for individual profit.

An alternative model could be to setup a trust specifically for the purpose of restoration and management of the building. This trust could then sublease the building to an art school, which would operate as a commercial business subject to approvals under the Act.This model is like that used by the Whitestone Civic Trust, which exists to ensure the preservation and enhancement of built heritage in the Heritage Precinct of Ōamaru. The Whitestone Civic Trust leases its heritage buildings to commercial tenants and uses the rental income to support its charitable purpose. Council holds a ground lease with the Trust and a market rent is charged. The Trust is enduring in nature, with its focus solely on building preservation.

At this stage we do not yet know the outcome of any charitable trust application. Our initial assessment is that, regardless of how the Trust is structured, there are commercial elements involved as it is not an ancillary activity to people enjoying the reserve. A ground lease for the building footprint could be granted to a charitable Trust for a 33-year term; however, the activities undertaken in the building must be assessed against the requirements of section 54(1)(d) of the Act.

Would the proposed activity meet the commercial guidelines of section 54(1)(d) of the Act and the Reserves Management Plan?

A business case and application in accordance with Appendix 3 of the Council’s Reserves Management Plan is required so the activity can be assessed.

Preliminary advice from officers indicates that restoring the former school building and using it for arts and wellbeing programming would enhance public use and enjoyment of the reserve. As such, officers would support progressing to formal evaluation of the proposal under the Act.

Operating the hub as a commercial venture, where individuals may earn income from teaching or art sales, is consistent with the intent of section 54(1)(d) of the Act, provided that the activity clearly serves the public interest. A commercial use model creates an incentive to ensure the space remains active, engaging, and well-utilised by the community.

Ground lease considerations

If a Trust were gifted the building, Council would negotiate a 33-year ground lease under section 54(1)(d) and Schedule 1 of the Act to ensure the lease complies with legal requirements. For example, Schedule 1 mandates that ownership of the building must revert to Council at the end of the lease term. Alternatively, the building could be sold and removed, subject to obtaining resource consent and approvals from Heritage New Zealand.

Upon lease expiry, a new lease could be granted to the Trust, contingent on a reassessment of the activity’s compliance with the Act and the Reserves Management Plan, along with successful public notification.

Council officers would work closely with the Trust to develop a lease arrangement that best supports the Trust’s operations, returns a market rent to Council, and fully complies with the legal requirements of the Act.

District Plan Considerations

The reserve is classified as an Open Space Zone under the District Plan and Resource Consent will be required to run a business on the reserve.

Outdoor area development

A key principle of the Act is the preservation of public access for recreation and enjoyment. Consequently, it is unlikely that the Trust would be granted a lease for the entire outdoor area, as leases typically confer exclusive use.

However, leasing a small portion of the outdoor space may be possible if it remains available for public use.

Council officers’ welcome ideas for developing the reserve, and volunteer groups can assist with improvements to enhance public enjoyment once they have been approved.

Council officers will collaborate with the Trust to identify which outdoor areas can be leased and establish appropriate conditions for their use.

options

1. Restore building and operate art school on recreation reserve

The art school business case needs to be assessed against the Act’s legal requirements for operating a commercial business. Whilst restoring the former school is highly desirable and beneficial for the community, a business must be assessed against the Recreation Reserve classification of the Act and the correct process must be followed. Not following the correct legal process could expose Council to legal action.

2. Restore building and operate art school on reclassified historic reserve

Further investigation is required to determine whether the reserve, or a portion of it, meets the criteria for reclassification as a historic reserve (refer to Attachment 2). Commercial activity that supports the purpose of a historic reserve is permitted, provided it aligns with the reserve’s cultural, historic, or educational objectives. A detailed business case would need to be assessed by officers.

A decision in principle to reclassify would involve public notification and consideration of any objections.

An arts school with a commercial component may be considered an appropriate fit, particularly if the reserve is classified to protect a historic educational facility and if the building and land meet the necessary heritage and reserve criteria.

Not following the correct legal process could expose Council to legal action.

3. Relocate building to an alternative site

In principle, Council’s Heritage Advisor supports relocating the former Kurow School building to an alternative site and would advocate for this with Heritage New Zealand in order to preserve the building.

A potential site is adjacent to the museum buildings along the state highway. Although the museum site is Crown land, there may be an opportunity to stop part of the road behind the ancillary buildings, allowing for the creation of a separate title or amalgamation with the Crown land. This location would also be conducive to commercial activities.

While this location eliminates the complexities of commercial leasing on a Reserve, it would introduce significant additional costs e.g. building relocation, surveyor, legal, installation of services, relocation of track currently utilising unformed road access. The suggested location is shown below as Image B.

Image B

partnership to create community facility

The options outlined above do not establish a formal partnership with Council. While Council officers support the development proposal as currently understood, they are unable to commit to a partnership involving ratepayer funding—either now or in the future—without a clear assessment of the demand for additional community or recreational facilities in Kurow.

If the building was to remain in Council ownership, then funding for restoration would be very hard to obtain.

Currently, funding for public halls is raised through a hall rate, with Kurow having the highest targeted hall rate in the district.

SUMMARY OF OPTIONS THAT COULD BE PROGRESSED:

1. Gifting of the building to a Trust with a building footprint 33-year ground lease at market rent with all outgoings payable granted subject to community approval and Council consents.

2. Reclassify the reserve as historic and gift the building to a Trust with a building footprint 33-year ground lease at market rent with all outgoings payable granted subject to community approval and Council consents.

3. Gifting of the building to a Trust for building removal off site subject to Council consents, Heritage NZ and community approval.

Next steps:

These next steps are a guide and may change depending on the option taken and model proposed. It is anticipated that endorsement by Council may not occur until February 2026 due to election year delays.

1. Preparation of a draft Trust Deed and business case in accordance with Appendix 3 of the Reserves Management Plan. Waitaki Reserves Management Plan 2014.

2. Assessment of the activity by the Recreation Specialist

3. Case officer assigned to manage liaison and coordination of Council requirements and permissions

4. Decision report to the Community Board with recommendation

5. Recommendation endorsed by Council

6. Public notification of intention to grant lease

7. Hearing (required if there are submissions that don’t support the proposal)

8. Council endorsement of Hearings Committee decision

9. Trust established

10. Ground lease negotiations

11. Transfer of building to the Trust

Attachment 1 - Historical Overview

· The land was reserved for a school site in 1881.

· The school was built in 1881–1882 by the Otago Education Board.

· A new school was built elsewhere in 1931; the original school was temporarily reopened in 1939.

· In 1957, the land was added to the Kurow Domain.

· By 1984, it became part of the Kurow Recreation Reserve, vested in the Waitaki County Council.

· In 1989, following local government restructuring, the Waitaki County Council became the Waitaki District Council which assumed its reserve responsibilities.

· In 1957, part of the school site was appropriated for the Kurow Girl Guides and Boy Scouts (Deed of Lease from 1958–1978).

· In 2006, the Scout Hall’s ‘guardianship’ was transferred to the Upper Waitaki Pioneer Museum and Art Gallery, which became responsible for its upkeep, maintenance, and insurance.

· The Museum is currently using the building for storage.

Attachment 2 – Historic Reserve Classification

Administrating bodies would classify a reserve historic in order to “protect and preserve in perpetuity such places, objects and natural features of historic, archaeological, cultural, educational, and other special interest” (section 18(1) of the Act).

The Department of Conservation Reserves Guide provides the following guidelines to administrating bodies for classifying reserves.

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Ahuriri Community Board

Meeting Agenda

8 September 2025

6.2 Waitaki Valley School Level Crossing and Footpath Connections from Whalan Lodge

Author: Paul Hayes, Assets Planning Manager

Authoriser: Joanne O'Neill, Director Strategy, Performance, and Design

Attachments: 1. Pedestrian Crossing Point outside the Waitaki Valley School on Manse Road ⇩

2. Connection of the Footpath Network from Whalan Lodge to the top of Manse Road ⇩

3. Extension of the White Sight Rail at the bottom of Manse Road into Robinson Street and extension of the Footpath to Provide a Safe Crossing Point and Connection into Kurow Township ⇩

Recommendation

That the Ahuriri Community Board receives and notes the information.

Purpose

This memo provides the information requested by the Ahuriri Community Board on the following;

1. Pedestrian crossing point outside the Waitaki Valley School on Manse Road

2. Connection of the footpath network from Whalan Lodge to the top of Manse Road

3. Extension of the white sight rail and footpath at the bottom of Manse Road into Robinson and Wynyard Streets to provide a safe crossing point and connection into Kurow township

4. Installation of kerb and channel option on Diggers Gully Road and Manse Road / Robinson and Wynyard Streets

Background

The Ahuriri Community Board has requested that Council assess the location of a pedestrian crossing point at the top of Manse Road for the Waitaki Valley School, connection of footpath from Waylan Lodge to the top of Manse Road as well as assessing how the footpath network could be made continuous into Kurow Township.

Staff from the Asset Planning Team visited the Waitaki Valley School on the 14 August, met with the school principal Jane Severinsen and observed the movement of school pupils at 3.00 pm when the school closed for the day.

The four areas of information requested by the Ahuriri Community Board are discussed below.

1. Pedestrian crossing point outside the Waitaki Valley School on Manse Road

Currently school children are supervised by two teachers and cross the top of Manse Road outside the school gate to the opposite side of the road and then walk down the sealed footpath into the Kurow township. The crossing point is not marked in any way and needs to be formalised to ensure that children cross safely. This crossing point is located outside the school gate.

There were approximately 12-15 school children observed using the crossing. The options available are a formalised school patrol or school warden. However, this is quite an onerous process, particularly given that the numbers using the crossing point are low – i.e. Council approves a school patrol and delegates that responsibility to the School Board of Trustees who in turn delegate responsibility to the principal and then a teacher. A similar process is followed for school warden. These can be explored but are not considered attractive options.

More suitable options include installation of a crossing point with kerb and channel and the possibility of sealing an asphalt strip across the road where the children cross and continue to be supervised by two teachers daily.

The location of the crossing point is not ideal but is manageable as vehicles exiting Settlement Road onto Manse Road are controlled by a Give Way and there is reasonably good sight distance to oncoming vehicles coming down Cattle Valley Road and into Manse Road.

For improved sight distance, the crossing point should be moved down Manse Road by at least 60 metres which, combined with the temporary 30km/hr speed restriction from 2.30 to 3.20pm, provides improved safety.

A plan of the existing and the proposed crossing point is attached as Attachment 1.

2. Connection of the footpath network from Whalan Lodge to the top of Manse Road

Residents of Whalan Lodge using mobility scooters or walking don’t currently have a connected footpath access from their driveway on Diggers Gully Road along Settlement Road past the school and to the top of Manse Road. To facilitate this connection within the existing footpath network and utilising an existing concrete footpath on the periphery of the school, 145 metres of asphalt footpath and 30 meters of concrete footpath are required.

Plans showing the location of the proposed footpaths are attached as Attachment 2.

3. Extension of the white sight rail at the bottom of Manse Road into Robinson Street and extension of the footpath to provide a safe crossing point and connection into Kurow township

The existing footpath network connects all the way down on the west side of Manse Road through to Robinson Street where the formed footpath has separation from the road with a white sight rail. It is suggested that the white sight rail be extended around the corner and into Robinson Street to ensure that pedestrians on the footpath are separated and protected from vehicle traffic on the road.

At this point, outside no 3 Robinson Street, the footpath continues on the opposite or east side of the road. It is clearly an unsafe point to encourage pedestrians to cross as sight visibility for vehicles travelling in either direction is poor at this location even with permanent warning signage in place.

To ensure the safety of pedestrians, the footpath on the east side of Robinson Street should be extended through to the intersection of Bowen and Wynyard Street. This requires an additional 185m of footpath, a crossing point back to the south-east of Robinson Street and 10m length of footpath to connect to the current network.

A plan showing the location of the proposed footpaths is attached as Attachment 3.

4. Installation of kerb and channel option on Diggers Gully Road and Manse Road / Robinson and Wynyard Streets

The inclusion of kerb and channel on Diggers Gully Road would help during wet weather and the inclusion of kerb and channel on the footpath at the bottom of Manse Road into Robinson and Wynyard Streets would help to keep the surface of the footpath clear of aggregate. This makes the project more expensive but provides improved connection to the footpath network.

Summary

Approximate costs of the above works packages are summarised below. The estimate is based on roading valuation data and could potentially be more expensive being out of Oamaru. Full design and more detailed costs estimates should be obtained once the preferred scope of works has been confirmed.

Package	Cost without kerb and channel	Cost with kerb and channel
1. Pedestrian crossing point outside the Waitaki Valley School on Manse Road	$10,500	$10,500
2. Connection of the footpath network from Whalan Lodge to the top of Manse Road	$72,000	$77,000
3. Extension of the white sight rail at the bottom of Manse Road into Robinson Street and extension of the footpath to provide a safe crossing point and connection into Kurow township	$89,000	$159,000
Total	$171,500	$246,500

Ahuriri Community Board

Meeting Agenda

8 September 2025

6.5 Building Consents issued in the Ahuriri Ward during June and July 2025

Author: Brent Cunningham, Building Services Manager

Authoriser: Roger Cook, Director Natural and Built Environment

Recommendation

That the Ahuriri Community Board receives and notes the information.

Purpose

To provide the Board members with a list of building consents issued in the Ahuriri Ward during June and July 2025.

June 2025

Project Address	Project Description	Cost ($)
Kurow-Duntroon Road, Kurow	Change of use from a IL1 outbuilding to IL2 CL public venue building	50,000
Clutha Street, Otematata	Construction of a 7.8m x 5m Versatile Garage with two firewalls	61,000
Ahuriri Heights, Ōmārama	Extension to existing dwelling to create office room	19,000
Hardacre Place, Ōmārama	Construction of a 5-bedroom, 3 bathrooms dwelling with Metro Woodburner, Spa Pool, attached garage and Ecoflow system.	1,200,000
Ōhau Drive, Ōhau	Pile foundations, retaining walls, connection to services and drainage for 2-bedroom, 2-bathroom new relocated dwelling	50,000
Eastern Road, Otekaieke	Internal alterations to existing dwelling to include bathroom refurbishment and internal beam replacement	65,000
Waitaki Drive, Otematata	Installation of a free-standing Pellet Fire and Flue with Dektite Soaker Flashing	5,000
Kurow-Duntroon Road, Kurow	Installation of a free-standing Metro Woodburner connected to wet-back and ECO Flue Kit with Dektite Boot Flashing	7,000

Area Sub-totals	Cost ($)
Kurow	57,000
Ōhau	50,000
Ōmārama	1,219,000
Otekaieke	65,000
Otematata	66,000

July 2025

Project Address	Project Description	Cost ($)
Tasman Road, Otematata	Relocation of existing dwelling with extension and alterations for additional bedroom, open plan living and garage	550,000
Duntroon-Georgetown Road, Duntroon	Installation of a Woodburner and Heat Saver Flue Kit with Dektite Flashing	5,000
Bledisloe Street, Kurow	Seismic Upgrade and part of building to become Gym and Laundromat	180,000
Ōmārama Avenue, Ōmārama	Construction of a 5-bedroom, 2-bathroom dwelling	470,000
Hardacre Place, Ōmārama	Construction of a 2-bedroom, 1 bathroom dwelling with Woodburner and Waste Treatment System	292,000
Pinot Noir Court Ōmārama	Installation of a free-standing Woodburner and Flue Kit with Dektite Premium Soaker Flashing	4,500
Rata Drive, Otematata	Installation of a free-standing Woodburner and ECO Flue Kit with Dektite Soaker Flashing	7,800
Otematata-Kurow Road, Otematata	Installation of a free-standing Woodburner and Flue Kit with Dektite Premium Soaker Flashing	5,500
Rata Drive, Otematata	Installation of a free-standing Woodburner and ECO Flue Kit with Dektite Flashing	3,000
Wynyard Street, Kurow	Installation of a free-standing Woodburner and Flue Kit with Dektite Soaker Flashing	4,500

Area Sub-totals	Cost ($)
Ōmārama	766,500
Duntroon	5,000
Kurow	184,500
Otematata	566,300

Ahuriri Community Board

Meeting Agenda

8 September 2025

6.6 Financial Report to Ahuriri Community Board (September 2025)

Author: Amanda Nicholls, Chief Financial Officer

Authoriser: Paul Hope, Director Support Services

Recommendation

That the Ahuriri Community Board receives and notes the information.

Purpose

This report is intended to update the Ahuriri Community Board on financial matters and activities within the Ahuriri ward.

background

Summary of key financial results – Appendix A

This is a high-level view which summarises rates revenue and the operational cost of the Community Board activity – operating costs include the remuneration and other expenses related to the elected members of the Board themselves and a share of Council overheads, together with details of grants made during the period.

This report records the Board’s financial performance against budget for the nine months ended 30 June 2025.

Significant projects within the ward – Appendix B

The Board may submit proposals for works to be undertaken that it believes will benefit the community, and Council officers also schedule large projects with that same objective. This report provides a financial summary listing those projects, their budgeted cost, and the amounts spent to date on bringing them to fruition. Members may request further information to be provided to a future meeting.

Community funding – Appendix C

This report provides details of budgeted and actual amounts of grant funding provided for community groups and activities within the Board’s purview.

Separate rate accounts – Appendix D

This report details balances for accounts as of 30 June 2025. The Board will receive full details of all separate rate accounts pertaining to activities within the ward as of June each year, but during the year will receive a quarterly update on the position relating to halls.

Appendix A - Summarised Key Financial Results for the period ended 30 June 2025

The table below sets out summarised financial information related to the Community Board for the fourth quarter of the 2024-25 financial year, including amounts budgeted but unspent in 2025 and previous periods for community grants and discretionary spending.

Further analysis of unspent grant funding is provided in Appendix C which details community grant and discretionary spending.

Ahuriri Ward	2025	2025	2024
	Full Year 30-06-2025	Full Year 30-06-2025	Full Year 30-06-2024
	Actual	Budget	Actual

Rates Revenue	274,978	274,681	241,374
Unspent budget brought forward		51,987
Total Revenue	274,978	326,668	241,374

Operating Costs	268,360	308,998	228,263
Unspent budget brought forward		17,669
Total Operating Costs	268,360	326,667	228,263

Surplus / (Deficit)	6,618	1	13,111

This report details projects to be undertaken in the Ahuriri ward during the 2024-25 financial year, highlighting progress being made by reporting projected project cost and actual cost incurred to date. The intention of this report is to inform the Board on progress towards the completion of key capital works for the benefit of the communities in the Ahuriri ward.

Approved budget includes both the adopted 2024-25 Enhanced Annual Plan budget for the work and any unspent budget amounts approved to be carried forward from the 2024-25 financial year.

Spent to date includes expenditure processed up to 30-06-2025.

	Project	2025 Budget	Spent to date	Balance
W2106	Duntroon Wastewater Treatment Plant Upgrade	0	906	(906)
W615	LTP Adjusted 2024: Bushy Creek Drinking Water Standards Upgrade	0	3,500	(3,500)
W613	LTP Adjusted 2024: Lake Ohau Drinking Water Standards Upgrade	100,000	552,300	(452,300)
W1831	LTP Adjusted 2024: Otematata Water Main Renewals	500,000	572,818	(72,818)
W2140	LTP New 2024: Otematata Wastewater Disposal Field Extension	250,000	210,141	39,859
7406	Lake Ohau stormwater	0	0	0
W616	Otematata drinking water upgrade	436,000	3,320	432,680
		1,286,000	1,342,985	(56,985)

W2106 – Duntroon Wastewater Treatment Plant Upgrade
This project has been included in the 2026 and 2027 financial years of the LTP. No further expenditure is expected this financial year.

W613 – Lake Ohau Drinking Water Standards Upgrade
This project is currently at the commissioning stage, with final works underway.

W1831 – Otematata Water Main Renewals
This project is now complete, with all physical works finalised. The length of piping renewed was extended to include adjacent properties while onsite, resulting in a variation to the contract and an associated budget overspend.

W2140 – Otematata Wastewater Disposal Field Extension
Construction works are complete, and the project is now awaiting compliance sign-off.

7406.770. – Lake Ohau Stormwater
This project is complete, with no outstanding works remaining.

W616 – Otematata Drinking Water Upgrade
This project is currently deferred pending confirmation of the new drinking water standards.

Appendix C - Community Funding

The annual budget for the Community Board includes amounts intended to enable it to provide a level of additional financial support within its local community.

· Discretionary Fund

1. The annual budget of $5,000, together with unspent funds of $9,509 from the 2023-24 financial year, provides $14,509 to fund small community projects. As this budget is funded directly from rates, balances unspent at year end are carried forward until spent.

· Community Grants

3. An annual budget of $10,000 for Community Grants, including $5,000 for the Kurow Museum. Unspent balances are carried forward until spent, and $39,978 has been added from 2024-25, providing $44,978 for the 2024-25 financial year.

The report below details expenditure on grants in the current year – recipient, purpose, and amount provided against the annual budget, including amounts unspent from previous periods.

Community Grants	Annual Budget		Payment made to	Project/purpose of payment

Kurow Museum
Annual Plan budget		5,000
ADD unspent budget from prior year
Available to spend		5,000

Total spent current year		5,000	Waitaki Valley Community Society Inc	Kurow Museum and Info Centre Grant 11/170

Balance to spend		0

General Community Grants
Annual Plan budget		5,000
ADD unspent budget from prior year		39,978
Available to spend		44,978

		840	Waitaki Valley Community Society Inc	Improvements to access to the entrance of the Kurow Wetlands
		898	Waitaki Valley Community Society Inc	Improvements to the West Wing meeting room at the Kurow Information Centre
Total spent current year		1,738

Balance to spend		43,240

Discretionary Fund
Annual Plan budget		5,000
ADD unspent budget from prior year		9,509
Available to spend		14,509

Total spent current year		3,000	Waitaki Valley Community Society Inc	Grant Paid

Balance to spend		11,509

Appendix D - Separate Rate Accounts

These record unspent balances of targeted rates levied for specific purposes, such as water and sewer systems, township amenities (including stormwater systems if applicable), community halls, and Ward Services (including parks and reserves, sports fields, etc).

The preparation of financial reporting of separate rate accounts is subject to delays arising from the need to ensure accuracy in processing financial transactions, particularly relating to capitalisation and depreciation of assets, and to the funding of capital projects. For this reason, presentation of these reports cannot be made in a timely manner.

The table below lists the balances of separate rate accounts relating to the Ahuriri ward as of 30 June 2025.

Ahuriri Ward	Rate Account Balance	Depreciation Reserve Balance	Internal Loans Balance

Ward Services	30-Jun-25	30-Jun-25	30-Jun-25
Ahuriri Ward Services	49,308	430,335	0

Township Amenity	30-Jun-25	30-Jun-25	30-Jun-25
Duntroon	18,354	0	0
Kurow	115,379	0	0
Lake Ohau	39,110	0	0
Omarama	126,718	0	0
Otematata	193,899	0	(177,579)

Water	30-Jun-25	30-Jun-25	30-Jun-25
Duntroon	(136,964)	83,851	(68,195)
Kurow	(439,626)	(225,004)	(47,790)
Lake Ohau	(142,884)	183,919	(456,751)
Omarama	(282,094)	(191,292)	(2,900,565)
Otekaieke (Bushy Creek)	(52,554)	44,033	(75,982)
Otematata	(383,822)	(419,463)	(1,095,799)

Sewerage	30-Jun-25	30-Jun-25	30-Jun-25
Duntroon	(45,983)	709	0
Kurow	39,378	539,619	0
Lake Ohau	(46,873)	266,740	0
Omarama	(148,590)	549,149	(802,136)
Otematata	(312,858)	998,097	(10,178)

Hall	30-Jun-25	30-Jun-25	30-Jun-25
Duntroon	25,791	0	0
Kurow	14,078	0	0
Omarama	23,592	0	0
Otekaieke (Bushy Creek)	12,443	0	0
Otematata	30,884	0	0

Date:	Monday, 8 September 2025
Time:	2:00 pm
Location:	Kurow Community Centre, 31 Gordon Street, Kurow

1 July 2025	Ahuriri Community Board Meeting, Duntroon, where Jan Keeling spoke about options for funding the Duntroon Hall.
10 July 2025	WVCS meeting. A presentation was given by Nicole Schofield on a potential project with the old Kurow school, located on the Council reserve.
16 July 2025	Meet with Council staff to look at alternative options for Paddies Flat Flooding.
11 August 2025	Talk to Council staff on the removal of some old Pine trees in Maxwell Place for safer and better access for the Public.
14 August 2025	WVCS – Discussion around the Richie McCaw statue, which is being finalised. Look at bringing Kurow Hall under the Society umbrella.
20 August 2025	Board catch-up about Project timelines with Council staff.

1 July 2025	Ahuriri Community Board Meeting, Duntroon
6 July 2025	Annual Elected Member Survey
24 July 2025	Omarama Community Meeting
17 August 2025	Omarama Stream Walk & Meeting
31 August 2025	LOAVRRA. AGM. Attendance. Lake Ohau.
1 September 2025	Omarama Community Meeting

1 July 2025	Ahuriri Community Board Meeting, Duntroon
10 July 2025	WVCS Monthly Meeting
21 July 2025	Meeting re Upgrade of the Historic Kurow School
30 July 2025	Meeting Otematata – presentation by Bright Fern Energy – Solar Farm Project
August 2025	Follow up meeting re Ritchie McCaw Statue
18 August 2025	Meeting Meridian Energy re Kurow project sign off concrete pour Wetlands and Kurow Park seating projects.

11 August 2025	DDDA meeting, Duntroon
20 August 2025	Catchup over coffee with Locality Officer and ACB members