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Waihemo Community Board Meeting
will be held on:
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Date: |
Monday, 12 May 2025 |
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Time: |
6:00 pm |
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Location: |
Hampden Community Hall, 25/27 London Street Hampden |
Agenda
Waihemo Community Board Meeting
12 May 2025
Alex Parmley
Chief Executive
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Waihemo Community Board Meeting Agenda |
12 May 2025 |
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Meeting Agenda |
12 May 2025 |
Agenda Items
4 Confirmation of Previous Meeting Minutes
4.1 Public minutes of the Waihemo Community Board Meeting held on 10 March 2025
6.1 Waitaki Gateway and Township Signage
6.3 Building Consents issued in the Waihemo Ward during February and March 2025
6.4 Financial Report to Waihemo Community Board (March 2025)
6.6 Community Board Members and Ward Councillor's Report
6.7 Council Information Report - Links to Council Meeting Agenda Papers
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Meeting Agenda |
12 May 2025 |
4 Confirmation of Previous Meeting Minutes
4.1 Public minutes of the Waihemo Community Board Meeting held on 10 March 2025
Author: Sieglyn Duero, Executive Assistant
Authoriser: Alex Parmley, Chief Executive
Attachments: 1. Public minutes of the Waihemo Community Board Meeting held on 10 March 2025
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That the the Waihemo Community Board confirms the Public minutes of the Waihemo Community Board Meeting held on 10 March 2025, as circulated, as a true and correct record of that meeting.
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Meeting UNCONFIRMED Minutes |
10 March 2025 |
DRAFT UNCONFIRMED MINUTES
OF THE Waihemo Community Board Meeting
HELD IN THE Waihemo Service Centre, Palmerston
ON Monday, 10 March 2025 AT 6:00 pm
PRESENT: Member Jim Thomson, Member Tanya Bell, Member Kerry Stevens, Chair Heather McGregor, Member Carol Watson
IN ATTENDANCE: Mayor Gary Kircher
Lisa Baillie (Director Community Engagement and Experience)
Joanne O’Neill (Director Strategy, Performance, and Design)
Sieglyn Duero (Executive Assistant; minute-taker)
In Attendance for Specific Agenda Items:
Type here
meeting open
The Chair declared the meeting open at 5.58pm and welcomed everyone present.
Moved: Cr Jim Thomson
Seconded: Member Carol Watson
That the apology received from Member Paul Roy and Alex Parmley be accepted.
There were no declarations of interest.
Elizabeth Corish (Palmerston Landfill)
Elizabeth expressed concerns regarding the closure of Palmerston's landfill. The closure has led to inconvenience and increased travel for local residents, which is not environmentally sustainable as it does not contribute to the reduction of the carbon footprint.
The mayor responded that Palmerston's landfill had a limited life and the consent had lapsed.
Member Kerry Stevens suggested that for similar concerns in the future, individuals should speak at a Council Meeting public forum or make a submission to the Long-Term Plan (LTP).
Lisa Baillie noted that the Transformation programme will include changes in reporting through the Locality Officer to produce meaningful data for the community.
4 Confirmation of Previous Meeting Minutes
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4.1 Public minutes of the Waihemo Community Board Meeting held on 2 December 2024 |
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There is no response yet to the proposed joint meeting to clarify responsibilities for maintaining the storm water channels. Cr Thomson is coordinating with the Otago Regional Council and Cr Malcolm (ORC) to ensure personnel availability on-site. |
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RESOLVED WCB 2025/002 Moved: Member Kerry Stevens Seconded: Member Carol Watson
That the Waihemo Community Board confirms the Public minutes of the Waihemo Community Board Meeting held on 2 December 2024, as circulated, as a true and correct record of that meeting.
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5 Memorandum Reports
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5.1 Building Consents issued in the Waihemo Ward during November, December 2024 and January 2025 |
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RESOLVED WCB 2025/003 Moved: Member Kerry Stevens Seconded: Member Tanya Bell
That the Waihemo Community Board receives and notes the information.
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5.2 Community Board Members and Ward Councillor's Report |
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RESOLVED WCB 2025/004 Moved: Member Carol Watson Seconded: Cr Jim Thomson
That the Waihemo Community Board receives and notes the information.
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5.3 Chairperson's Report |
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The Chair noted that after 39 years, the Palmerston Sawmill has closed. The sawmill had been supportive of the community.
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RESOLVED WCB 2025/005 Moved: Chair Heather McGregor Seconded: Member Kerry Stevens
That the Waihemo Community Board receives and notes the information.
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5.4 Financial Report to Waihemo Community Board (March 2025) |
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RESOLVED WCB 2025/006 Moved: Cr Jim Thomson Seconded: Member Carol Watson That the Waihemo Community Board receives and notes the information.
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5.5 Council Information Report - Links to Council Meeting Agenda Papers |
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Item 5.5 was discussed after Item 5.6. Update from Mayor Gary Kircher The Mayor's report was presented at the Council Meeting on February 25th. Discussions regarding the St John shuttle service are progressing well. The Local Water Done Well discussions are ongoing, with Waitaki involved in two groups. An investigation into a joint council-controlled organisation (CCO) is in progress, and the Waitaki District Council (WDC) now joins councils from Clutha, Gore, Central Otago, Timaru, Waimate, and Mackenzie. Community consultation is planned for April or May. Update from Cr Jim Thomson Cr Thomson received a call from a dissatisfied member of the public concerning the consultation process for the District Plan. He acknowledged that the decision-making process is not without flaws and noted that the submission procedure can help refine it. This allows the panel to make informed decisions. Encouragingly, support is available for those who are not confident in making their submissions, and individuals are urged to seek assistance as needed. Update from Lisa Baillie Provided an update noting changes in Governance, expecting a straightforward process. Used a different communication style acknowledged during the LTP consultation. Stage 4 of Transformation presented; the customer service approach has changed, identifying gaps but acknowledged by the community.
Update from Director Joanne O’Neill Joanne is the WDC Director for Strategy, Performance, and Design, and she will be assuming responsibility for the WCB portfolio.
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RESOLVED WCB 2025/008 Moved: Member Kerry Stevens Seconded: Member Carol Watson That the Waihemo Community Board receives and notes the information.
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5.6 Correspondence |
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Item 5.6 was discussed before Item 5.5. The Correspondence from Bruce and Denise Cameron has been supplied by the Board Chair for formal receipt at this meeting. It is in regard to a complaint on an ongoing unauthorised musical festival at 468 Chalmers Road, Palmerston. Officer comment noted that the activity is a permitted activity and did not require a resource consent. Building permit was granted for the marquee, and alcohol licence was not required. Officer comment noted that no reports of complaints received for the 2024 event and other issues raised should be directed to the local police. ACTION: The WCB is requesting an officer response to be sent to the sender, if it has not been done.
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RESOLVED WCB 2025/007 Moved: Member Tanya Bell Seconded: Member Carol Watson That the Waihemo Community Board formally receives two items of correspondence and considers officer comments (where available) and any actions in response.
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6 Meeting Close
The Chair declared the meeting closed at 6.44pm.
TO BE CONFIRMED at the Waihemo Community Board Meeting to be held on Monday, 12 May 2025.
...................................................
CHAIRPERSON
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Meeting Agenda |
12 May 2025 |
5 Decision Reports
Author: Erik van der Spek, Network Manager
Authoriser: Roger Cook, Director Natural and Built Environment
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That the Waihemo Community Board: 1. Waihemo Community Board approves the full cost of repairs (Quoted at $9106.76 plus gst) to come from the Hampden Amenity Rate
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Decision Objective
To determine whether the Waihemo Community Board will contribute to the cost of stormwater pipe repairs in the Hampden School grounds.
Summary
Hampden School has a stormwater pipe that passes through its grounds, which has failed. As the pipe takes flow from other community infrastructure, Hampden School has requested that the Waihemo Community Board make a contribution to the cost of repair.
decision-making expectations
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Governance Decision-Making: |
Determining any contribution |
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Operational Decision-Making: |
Implement decision |
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Communications |
Media Releases – contributed to by officers and Elected Members Media/public enquiries regarding governance decision-making topics above can be addressed by governance Media/public enquiries regarding operational decision-making topics above can be addressed by officers |
Summary of Decision-Making Criteria
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No/Moderate/Key |
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No/Moderate/Key |
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Policy/Plan |
No |
Environmental Considerations |
No |
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Legal |
No |
Cultural Considerations |
No |
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Significance |
No |
Social Considerations |
Moderate |
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Financial Criteria |
Key |
Economic Considerations |
No |
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Community Views |
Moderate |
Community Board Views |
Key |
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Consultation |
No |
Publicity and Communication |
No |
Background
Hampden School has a stormwater pipe which passes through their grounds which has failed. Their grounds are at a low point where the natural surface water flow would go so it was likely installed to prevent issues for the school. There is no evidence to determine who installed this. Council has no record of this on our asset system. Normally an easement would be in place if Council had constructed this. It does take stormwater from the roadside, which would otherwise flow overland through the school.
In the absence of any easement or other proof of ownership, 'what is on the land, belongs to the land'. Council is responsible for the drains on Road Reserve, and Ministry of Education is responsible for those on the school property. This is a community issue that we need to work together to resolve.
The cost of repair for the failed pipe is $9106.76 plus gst. To reinstate the area to a functional state, the Ministry of Education is proceeding with the necessary repairs. The Ministry of Education and the Hampden School Board have requested the Waihemo Community Board cover the cost of, or make a contribution toward the repair. The pipe may be in poor condition so it may be necessary be clear that this would be 'without prejudice' payment and does not guarantee contributions in future.
WDC collects a Hampden Township Amenity rate from local ratepayers which can be used to contribute to the repair. The current balance in the Hampden Township Amenity Rate account is approximately $30,000. The Waihemo Community Board has delegated authority to approve projects that are funded by targeted rates within Waihemo Ward.
Summary of Options Considered
Option 1 – Waihemo Community Board declines to contribute.
Option 2 – Waihemo Community Board approves the full cost of repairs (Quoted at $9106.76 plus gst) to come from the Hampden Amenity Rate.
Option 3 – Waihemo Community Board approves a portion (to be determined by the Board) of the cost of repairs.
Assessment of Preferred Option
The Waihemo Community Board have discussed options, and officers understand Option 2 is their preferred option.
Conclusion
A contribution from the Waihemo Community Board would support the Hampden School to resolve a community issue.
Additional Decision-Making Considerations
Waitaki District Council Strategic Framework
Outcomes
Community Outcomes
Prosperous District
· Attractive to new opportunities
· Supporting local businesses
· Fostering a diverse and resilient economy
Strong Communities
· Enabling safe, healthy communities
· Connected, inclusive communities
· Promoting a greater voice for Waitaki
· Celebrating our community identity
Quality Services
· Robust core infrastructure and services
· Community facilities and services we are proud of
Valued Environment
· Protecting our diverse landscapes and water bodies
· Meeting environmental and climate change challenges
Community Views
As the School provides a community service, it is thought community would support the use of funds for this purpose.
Financial Considerations
The Waihemo Community Board has delegation to allocate the Amenity rate to projects. As this work helps to resolve a community issue, this is an appropriate use of these funds.
Legal Considerations
Ownership of the pipe is undetermined. In the absence of any easement or evidence of ownership, ‘what is one the land, belongs to the land’.
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Meeting Agenda |
12 May 2025 |
6 Memorandum Reports
6.1 Waitaki Gateway and Township Signage
Author: Melanie Jones, Community & Economic Development Manager
Authoriser: Joanne O'Neill, Director Strategy, Performance, and Design
Attachments: 1. Waitaki
Logo refresh and signage ⇩ 
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That the Waihemo Community Board endorse the proposed approach for the design and installation of gateway and township signage across the district, featuring the new Waitaki logo and identity. |
Purpose
Provide an update on the development of the new Waitaki Gateway and Township signage. Seek community board feedback on designs and next steps.
Attachments
Appendix 1: New district logo and signage concepts developed to date.
Appendix 2: Presentation on designs for Gateway and Township signs will be made on the day and shared post the meeting.
Summary
The Waitaki Identity & Story was adopted by Council in November 2024 with an iterated logo adopted in March 2025 to avoid potential trademark challenges with the Woolchemy brand. This work was identified in the Uplifting Waitaki:Hāpaitia te Waitaki Economic Development strategy as foundational work to support the economic growth and community ambitions outlined in the strategy. This work supports the branding and promotion of the district and will form the basis of material used in visitor promotion, attraction of business and investment, and attraction of the people and skills our businesses, economy, and community need.
The current district signage is outdated and overdue a refresh. New signage will strengthen Waitaki’s identity and foster a sense of pride and welcome in our communities, aligning township and Gateway entry signage with the renewed Waitaki district brand. This work is now being led by a project team within council.
Discussions with NZTA are informing redesign options and timelines for implementation. To facilitate implementation existing signage sites will be refreshed. Five Gateway signs and ten Township signs are proposed for implementation and an additional Gateway entry sign at the Waimate/Waitaki boundary SH82a is under discussion.
Budgets are still being finalised for 2025/26, however, ~$240k is available for Gateway and Township signage in the 2024/25 fiscal year. These funds will support Phase One implementation. Local signage companies will be asked to participate in a Request for Quotation (RFQ) process to confirm a supplier(s) in June 2025. Signage implementation will aim to start by end June 2025. Gateway entry signage on SH1 and SH83 will be prioritised first and signage at the entry townships of Palmerston and Ōmārama.
FURTHER CONTEXT
Community conversations in November 2024 provided valuable feedback on signage direction. Feedback included a request to explore natural, local and more durable materials to extend the life cycle of the panels as well as input on locally relevant symbols to personalise the townships. Two design routes are being developed one with corten steel designed to maximise impact and longevity (20+ years) and a second, lower budget option like the current signage – signs printed on aluminium (shelf life ~ 5-10 years). The more durable corten steel signage is recommended for both the Gateway and Townships entry signs.
Post Community board feedback recommended Gateway and Township signage options will be shared with the community via Council’s Let’s Talk Waitaki page.
Alongside District Gateway and Township signage, the new identity will also be used on other wayfinding signage. A phased implementation plan is outlined below for Community Board input. Roll out timing will be subject to budget availability and RFQ input.
Gateway & Township signage roll out recommendation
Township entry and exit signage: 1. Ōmārama; 2. Palmerston; 3. Moeraki; 4. Duntroon; 5. Otematata; 6. Kurow; 7. Hampden; 8. Herbert Waianakarua; 9. Kakanui; 10. Ōamaru
Notes: Additional entry sign requested for Palmerston – SH85. Removal of 1970’s era sign located by Power Net installed by the Lions Club.
Gateway signage: 1. Lindis Pass; 2. Palmerston; 3. Lake Ruataniwha; 4. Waitaki Bridge; 5. Shag River.
Notes: Additional Gateway sign proposed: 6. Waitaki/Waimate boundary SH82a.
Next steps
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What |
Timing |
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Ahuriri & Waihemo Community Board meeting |
May 12 2025 |
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Let’s Talk Waitaki Feedback |
May 2025 |
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Request for Quotation to suppliers/decision |
May - June |
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Councillor briefing tbc |
Mid-June 2025 |
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Signage phased implementation |
From June 2025 |
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Meeting Agenda |
12 May 2025 |
6.2 Correspondence
Author: Erik van der Spek, Network Manager
Authoriser: Roger Cook, Director Natural and Built Environment
Attachments: 1. Correspondence
from Gary and Corrina Johnston- Gilligan Street Palmerston ⇩ 
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That the Waihemo Community Board formally receives one items of correspondence and considers officer comments (where available) and any actions in response.
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Purpose
The purpose of this report is to present Board correspondence that has been received by the Board Chair for formal receipt by the Board and to provide additional officer comments where these have been sought by the Chair and for actions to be agreed in response.
Summary
Correspondence has been supplied by the Board Chair for formal receipt at this meeting.
1. Gilligan/ Brough Street Intersection
A letter to the Waihemo Community Board expressing concern about Gilligan/ Brough intersection is provided in Attachment One. The letter expresses concern about vehicle speeds since the intersection was changed.
The Intersection change was initiated in 2015 from a request of the Waihemo Community Board. The request stated ‘Intersections of Gilligan St and Brough St in Palmerston have a give way giving the right of way to Brough St. This is an historical set up that was originally set up as this used to be a busy road to the old tip and there was not the outside traffic, that now exists, on Gilligan St. Could the setup be looked at with a view to changing the give way to Brough St as at least 98% of the traffic travel on Gilligan St. There has been two near accidents, that I know of, in the last 12 months as visibility has now been restricted by a garage that has recently been built on Brough St. Most of the Community Board have viewed the intersection and agree that a change is necessary.’
Council will arrange for some traffic counters to be installed to assess speed. This will help to confirm the extent of the concern and could provide information for Police enforcement of speed limits.
Visibility to and from this intersection from residential properties is adequate.
Speed humps, or rumble strips are generally used in targeted locations of High risk such as outside schools and are unlikely to assist in this case due to the length of road concerned.
Reversing the change could result in further accidents at the intersection, which was the rationale for the Community Board requesting the change in the first place.
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Meeting Agenda |
12 May 2025 |
6.3 Building Consents issued in the Waihemo Ward during February and March 2025
Author: Brent Cunningham, Building Services Manager
Authoriser: Roger Cook, Director Natural and Built Environment
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That the Waihemo Community Board receives and notes the information.
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Purpose
To provide Board members with a list of building consents issued in the Waihemo Ward during February and March 2025.
February 2025
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Project Address |
Project Description |
Cost ($) |
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Goodwood Road, Palmerston |
New transportable 2-bedroom, 1 bathroom dwelling Temporary site to be removed and relocated, no drainage or foundations |
220,000 |
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Copinsha Street, Palmerston |
Foundations, connections to services, installation of a woodburner, construction of a garage and link way for a pre-built 3-bedroom, 2-bathroom dwelling |
95,000 |
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Stafford Street, Hampden |
Construction of a 50m2 dwelling and septic system |
300,000 |
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Area Sub-totals |
Cost $ |
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Palmerston |
315,000 |
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Hampden |
300,000 |
March 2025
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Project Address |
Project Description |
Cost ($) |
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Islip Street, Waynes |
Construction of a 1 bedroom, 1 bathroom dwelling with woodburner and Wastewater Treatment system. Addition of a second woodburner, new window, lintel and bracing to western end wall. Remove Clear-Light Corrugated rain screen section - all Corrugated Iron rain screen on dwelling |
275,000 |
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Pagan Road, Palmerston |
Construction of an 8 bay MITEK Pole Shed |
46,000 |
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Stromness Street, Palmerston |
Extend lounge/dining area of existing dwelling |
100,000 |
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Stafford Street, Hampden |
Install replacement freestanding Maxen Kinmont 350 heater with Dektite flashing |
5,500 |
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Horse Range Road, Palmerston – Hillgrove |
Installation of a free-standing woodburner and ECO Flue Kit with Dektite Premium Soaker Tray Flashing into Pole Shed |
5,000 |
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Leicester Street, Hampden |
Installation of a free-standing woodburner and Maxen Flue Kit with Dektite Premium Soaker Tray Flashing |
5,500 |
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Area Sub-totals |
Cost $ |
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Hampden |
11,000 |
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Palmerston |
146,000 |
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Palmerston- Hillgrove |
5,000 |
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Waynes |
275,000 |
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Meeting Agenda |
12 May 2025 |
6.4 Financial Report to Waihemo Community Board (March 2025)
Author: Amanda Nicholls, Chief Financial Officer
Authoriser: Paul Hope, Director Support Services
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That the Waihemo Community Board receives and notes the information.
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Purpose
This report is intended to update the Waihemo Community Board on financial matters and activities within the Waihemo ward.
Summary of key financial results – Appendix A
This is a high-level view which summarises rates revenue and the operational cost of the Community Board activity – operating costs include the remuneration and other expenses related to the elected members of the Board themselves and a share of Council overheads, together with details of grants made during the period.
This report records the Board’s financial performance against budget for the nine months ended 31 March 2025.
Significant projects within the ward – Appendix B
The Board may submit proposals for works to be undertaken that it believes will benefit the community, and Council officers also schedule large projects with that same objective. This report provides a financial summary listing those projects, their budgeted cost, and the amounts spent to date on bringing them to fruition. Members may request further information to be provided to a future meeting.
Community funding – Appendix C
This report provides details of budgeted and actual amounts of grant funding provided for community groups and activities within the Board’s purview.
Separate rate accounts – Appendix D
Appendix A - Summarised Key Financial Results for the period ended 31 March 2025
The table below sets out summarised financial information related to the Community Board for the third quarter of the 2024-25 financial year, including amounts budgeted but unspent in 2024 and previous periods for community grants and discretionary spending.
Further analysis of unspent grant funding is provided in Appendix C which details community grant and discretionary spending.
Appendix B - Significant projects planned within the ward in the 2024-25 financial year.
This report details projects to be undertaken in the Waihemo ward during the 2024-25 financial year, highlighting progress being made by reporting projected project cost and actual cost incurred to date. The intention of this report is to inform the Board on progress towards the completion of key capital works for the benefit of the communities in the Waihemo ward.
Approved budget includes both the adopted 2024-25 Enhanced Annual Plan budget for the work and any unspent budget amounts approved to be carried forward from the 2023-24 financial year.
Spent to date includes expenditure processed up to approximately two weeks prior to the date of this meeting.
Appendix C - Community Funding
The annual budget for the Community Board includes amounts intended to enable it to provide a level of additional financial support within its local community.
· Discretionary Fund
1. The annual budget of $5,000, together with unspent funds of $18,492 from the 2023-24 financial year, provides $23,492 to fund small community projects. As this budget is funded directly from rates, balances unspent at year end is carried forward until spent.
2.
· Community Grants
3. An annual budget of $9,000 for Community Grants, including $5,000 for the Waihemo Heritage Trust. Unspent balances are carried forward until spent, and $29,853 has been added from 2023-24, providing $38,853 for the 2024-25 financial year.
Council is commencing work on the 2025-2034 Long Term Plan, and officers would appreciate the Board reviewing its projected budgets for community and discretionary grants over that period.
The report below details expenditure on grants in the current year – recipient, purpose and amount provided against the annual budget, including amounts unspent from previous periods.
Appendix D - Separate Rate Accounts
The preparation of financial reporting of separate rate accounts is subject to delays arising from the need to ensure accuracy in processing financial transactions, particularly relating to capitalisation and depreciation of assets, and to the funding of capital projects. For this reason, presentation of these reports cannot be made in a timely manner.
The table below lists the balances of separate rate accounts relating to community halls within the Waihemo ward as at 31 December 2024.
The Palmerston Hall rate supports the operations of two halls in the township. Council maintains a depreciation reserve in relation to the Palmerston Sports Hall only.
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Meeting Agenda |
12 May 2025 |
6.5 Chairperson's Report
Author: Sieglyn Duero, Executive Assistant
Authoriser: Alex Parmley, Chief Executive
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That the Waihemo Community Board receives and notes the information. |
Purpose
The purpose of this report is to share the Chairperson’s report with Board members and the public.
Meetings attended
16 March 2025 Meeting Palmerston Waihemo RSA
24 March 2025 Meeting with Puketapu Community Trust
25 March 2025 Meeting with Civil Defence and local Police Officers
26 March 2025 Meeting with a rate payer with concerns at Shag Point
31 March 2025 Invite to speak to Palmerston St John Cadets
3 April 2025 WCB Informal Discussion on Council Operating Model
7 April 2025 Meeting Palmerston Waihemo RSA
8 April 2025 WCB Agenda Meeting, Oamaru
8 April 2025 Community Group Grants, Oamaru
8 April 2025 WCB Informal meeting
9 April 2025 Meeting Puketapu Radio
11 April 2025 Attended and organised Poppy Day, Palmerston
25 April 2025 Attended and organised Anzac Day in Palmerston and Dunback
2 May 2025 Pink Ribbon Morning Tea, Palmerston
Community Group Grants
Two local groups were granted funding for their forth coming projects in April.
East Otago Musical Theatre $3000.00
Hamraki Rag $1500.00
CCTV
This has been installed in the main area in the Palmerston Town Centre.
Community Housing
The Council Flats have started with the repainting, one block has been completed.
District Signage
Officers will be speaking to Board Members regarding the town entrance signs, this has certainly taken some time for the process to go through Council, but I am sure residents of Palmerston will welcome the new signage in the coming months.
Anzac Day
As part of my role with the Palmerston & Waihemo RSA, I organised the Anzac Day Services for Palmerston and Dunback.
Board Member Kerry Stevens organised the Hampden Service.
Thank you to the Board Members and Mayor Gary Kircher who laid wreaths on behalf of the Waihemo Community Board and the Waitaki District Council.
Pink Ribbon Morning Tea
Organising is well under way as we plan for the thirteenth annual fundraising event for Breast Cancer NZ. This is being held in Palmerston on Friday, 2 May 2025.
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Meeting Agenda |
12 May 2025 |
6.6 Community Board Members and Ward Councillor's Report
Author: Sieglyn Duero, Executive Assistant
Authoriser: Alex Parmley, Chief Executive
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That the Waihemo Community Board receives and notes the information.
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Purpose
The purpose of this report is to convey reports from the Waihemo Community Board Members and the Waihemo Ward Councillor for the information of communities throughout the Waihemo Ward.
WAIHEMO COMMUNITY BOARD MEMBER REPORTS
Board Member Paul Roy
[No report was supplied by the time of agenda production.]
Board Member Tanya Bell
10 March 2025 Waihemo Community Board Meeting Palmerston
16 March 2025 Rural Women - Celebrating 75 years of the Macraes-Dunback branch of Rural Women Macraes
17 March 2025 East Otago Medical Trust Meeting Palmerston
3 April 2025 Waihemo Community Board Informal discussion Palmerston
6-7 April 2025 Waihemo Collie Club Dog Trials Dunback
11 April 2025 Collecting for RSA Palmerston
15 April 2025 Meals on Wheels delivered
25 April 2025 Wreath laid at the Dunback Memorial for Anzac Day on behalf of the W.C.B. Dunback
5 May 2025 East Otago Medical Trust Meeting Palmerston
Board Member Carol Watson
3 April 2025 Attended an informal meeting of the Community Board with some council staff in attendance
8 April 2025 East Otago Catchment Group Meeting (missed
informal Community Board Meeting)
25 April 2025 Attended ANZAC service in Palmerston and laid
A wreath on behalf of the Waihemo Community
Board.
Board Member Kerry Stevens
10 March 2025 Met with Heather McGregor and Matt Hannagan regarding stormwater drain at Hampden School
10 March 2025 Attended WCB meeting
14 March 2025 Wrote and sent report regarding stormwater drain on Hampden School to Heather McGregor
18 March 2025 Attended WDC LTP hearing and spoke on behalf of WCB’s submission
03 April 2025 Attended WCB informal meeting re Council operating model
08 April 2025 Attended WCB informal discussion re several local matters
22 April 2025 Met with Jennifer Black and Matt Hannagan re submission to Miles Anderson MP about SH1 speed limits in Hampden
25 April 2025 Hosted Hampden Anzac Day Service – very good attendance with Hampden Hall full. Jim Hopkins was guest speaker and spoke very well.
I will be meeting with Miles Anderson MP for Waitaki and several concerned Hampden residents on Mon 12 May regarding SH1 speed limits in Hampden. Cr Jim Hopkins and Heather McGregor have both been very supportive regarding this issue and their support is much appreciated.
Waihemo Ward Councillor Jim Thomson
11 March 2025 Council Workshops Oamaru
17 March 2025 LTP submissions Oamaru
18 March 2025 LTP submissions Oamaru
25 March 2025 Council Oamaru
26 March 2025 NZ Planning Conference Invercargill
27 March 2025 CEEC subcommittee Oamaru
31 March 2025 LTP Deliberations
1 April 2025 Council Oamaru
3 April 2025 WCB meeting with new locality staff
4 April 2025 Extra ordinary council meeting (zoom)
8 April 2025 Council briefings Oamaru
10 April 2025 DPRSC Oamaru
11 April 2025 Governance only and LTP Workshop
23 April 2025 Meeting with Mayor and Ratepayers re Beach Road.
25 April ANZAC services Palmerston and Dunback.
28 April 2025 LTP discussions Oamaru
29 April 2025 Council Oamaru
29 April 2025 Zoom interview CCO director
1 May 2025 Zoom interview CCO director
5 May 2025 Otago Southland RTC
6 May 2025 Briefings and workshops Oamaru
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Meeting Agenda |
12 May 2025 |
6.7 Council Information Report - Links to Council Meeting Agenda Papers
Author: Sieglyn Duero, Executive Assistant
Authoriser: Alex Parmley, Chief Executive
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That the Waihemo Community Board receives and notes the information.
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Purpose
The purpose of this report is to provide links to final agenda papers and any related attachments for recent Council Meetings and events, along with the Chief Executive’s summary of discussions at Council Meetings (where available), for the information of Community Board members and their Ward communities.
SUMMARY
Links are provided below to the final agenda papers to recent Council Meetings, as published on Council’s website, since the previous Community Board Meeting. The Chief Executive’s summaries of Council Meetings, where available and as posted on Facebook, have also been provided within the list of links, for ease of reference for Board Members and residents of their Ward communities.
Please note that recordings of all the public sessions of the meetings and events listed below can also be found on Council’s YouTube page (direct links provided below):
Waitaki District Council - YouTube
https://www.youtube.com/channel/UC5QsY7I0r-NK-TEIR8C9yNw
Click on the LIVE tab to bring up the various meetings and events that have been livestreamed.
Direct links to Council Meeting agenda papers since the last Community Board Meeting, as published on Council’s website in the “Council Meetings / Agendas and Minutes” section are provided below.
Public Agenda for the Council Meeting held on 25 March 2025
Agenda of Council - Tuesday, 25 March 2025
Public Agenda for the Extraordinary Council Meeting held on 4 April 2025
Agenda of Extraordinary Council - Friday, 4 April 2025
Public Agenda for the Council Meeting held on 29 April 2025
Agenda of Council - Tuesday, 29 April 2025
Chief Executive’s Summary of 25 March 2025 Council Meeting (as per Facebook):
Today at Council the Chief Executive presented his quarterly CE report. It took the opportunity to highlight the fantastic progress we are making in changing our organisation to deliver to our district and customers in a different and more effective way.
At the same time we continue to deliver most of our BAU and some significant projects for the district.
However, it also highlighted that we are feeling the strain as an organisation, in transforming, delivering a significant work programme and dealing with big pieces of work such as the Long Term Plan, the District Plan and Local Water Done Well. The Chief Executive encouraged the Council to remain focused on the priorities and thanked staff for their work, and councillors for their support.
Council also reviewed reports from our Council Controlled Organizations (CCOs).
Whitestone Contracting Ltd made a profit of $474,933 before donations and taxes for the six months ending December 31, 2024. This is a bit less than last year, but the company is still doing well.
Tourism Waitaki Ltd (TWL) had a strong performance in the first six months of the financial year. TWL is responsible for promoting the Waitaki District to visitors and running the Ōamaru Blue Penguin Colony. TWL has grown its income and reduced costs, so it doesn't need funding from the Council this year.
Omarama Airfield Ltd is our smallest CCO, and we own 50% of it. OAL provides an important facility for locals and visitors. It had a successful summer, but its income was just below its costs. OAL is still working on selling plots at its subdivision at Nimbus Drive.
Finally, the Council received a report on the Waitaki Identity and Story. This project aims to create new tools and branding to promote the district to visitors, investors, and potential residents.
It includes replacing old signs at the district and town entrances and other promotional materials to support growing our economy.
Today, the Council agreed to adopt a new logo for the Waitaki Identity, which will be part of the new branding. This will be shared with the community shortly.
Chief Executive’s Summary of 4 April 2025 Council Meeting (as per Facebook):
Council agrees preferred option for Local Water Done Well consultation
The Waitaki District Mayor and Councillors today agreed upon a preferred option for consultation with the community for the future of Water Services Delivery as part of the Government’s Local Water Done Well reform programme.
The Mayor and Councillors were provided with new modelling by Morrison Low on the viability of an In House Business Unit, External Council owned CCO and a joint CCO with three other Southern Councils – Central Otago, Clutha and Gore – in a proposed partnership under the name Southern Water Done Well.
This is different to the modelling for an Otago/Southland option which was explored in 2024, but did not progress. That modelling was the basis for Councils earlier Long Term Plan consultation questions regarding water services.
The modelling also accounts for the contents of the current Local Government (Water Services) Bill which is currently before Parliament, that provided further information on the role of the Commerce Commission.
This also made it clear that there is no ‘status-quo’ option for Council, water services cannot be delivered as they are – as the legal and regulatory framework for both water delivery, infrastructure, investment and charge – as well as the debt required to meet these, would exceed Councils ability to meet.
The bill also includes additional consultation requirements not contained in the Local Government (Water Services Preliminary Arrangements) Act 2024.
This requires Council to conduct a consultation on the options presented today, before making a decision and providing a Water Services Delivery Plan to the Department of Internal Affairs by September 3, 2025.
Council also directed the Chief Executive to explore including a fourth option on the consultation, a potential partnership with Timaru, Mackenzie and Waimate. While there is some modelling of this undertaken in early March, there has not been commitment to a similar partnership or project collaboration like the Southern Water Done Well group of Councils, and it lacks the more detailed modelling resulting from that partnership.
Waitaki District Council will be providing further information on this consultation and the Government’s water reforms legislation later this month, ahead of a planned consultation opening on May 6 2025 and closing on June 9 2025.
Deputy Chief Executive’s Summary of 29 April 2025 Council Meeting (as per Facebook):
District Plan – Councillors discussed 2 papers in relation to the complex District Plan. The first went through as proposed with a few minor issues identified by staff and recommended by the District Plan Review Sub Committee, as well as a few minor issues identified by officers that involved further refinement and simplification of the consent process in a few areas. The second was in relation to a requested extension of the consultation period for a representative of a group of submitters and the recommendation of appointing an independent commissioner to decide on procedural matters. After much discussion, Councillors resolved to extend the consultation period for all submitters and not to appoint the independent commissioner support.
Local Approved Products Policy – Psychoactive Substances – 3 yearly review – Whilst we don’t currently have any of these products approved for public use, it was discussed that there is benefit in keeping a policy in place. Therefore, it was agreed to approve the policy with no changes and that the next review will take place in 2030, assuming nothing else changes during this time.
Ōamaru Heritage Buildings Landmarks Listings – this was a great discussion that would allow us to finally recognise the work of many Waitakians over many years to preserve our remarkable heritage area. Approval of this paper as written, allows Heritage New Zealand Pouhere Taonga (HNZPT) to list Council-owned property and legal registered interests in the Ōamaru Historic Town Centre and Port National Historic Landmark Proposal. This means that our Ōamaru Historic Town Centre and Port sites would go from being listed among the thousands of items on HNZPT’s list to one of only a handful of places of exceptional national significance, requiring no additional regulatory burden on Council as a property owner. This marks very exciting progress for both the protection and promotion of our Taonga.
Triennial Elections 2025 – In relation to voting methods for the next and future elections. At the March Council meeting, the Governance Team requested further information on the cost and possibility of moving to booth voting, or a combination of booth and postal, hence this paper. Following much discussion of the possible methods, costs and resourcing requirements of changing the methods, and on the advice that it was too close to the 2025 election to make this change, Council resolved to continue with the postal voting method for this election. They also resolved to use the random order of candidate names on the voting papers, as per previous years. We did also agree that we could relook at the cost and resourcing implications for future elections, post the 2025 triennial elections.
